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Mailing and Addressing Services

Smartpress.com offers a variety of mailing services, from addressing your pieces to delivering your completed mailing to our local post office. Simply select the service desired when obtaining an instant quote for your project.

Please note: For orders containing addressing and mailing services, proofs will be available within 24 hours on business days. Quoted prices for addressing and mailing include processing the file one time. Additional charges will apply if you need to reformat the file and resubmit it or if the file requires more than 15 minutes of our time for file review and prep. We will contact you for approval before any charges are incurred.

Addressing Services

Variable Data Addressing prints a variable name and address in the address area. Choose this option if you are supplying the address file and we’ll print your list exactly as is. Your order will then be bulk shipped to you for affixing postage and delivered to your local post office. Postage is not included.

Variable Data Addressing with List Processing prints a variable name and address in the address area. This option would be used if you are mailing the mail piece by stamp or meter strip. List processing includes CASS Certification (Coding Accuracy Support System), deletion of duplicates upon request, checking for non-deliverable mail, and NCOA (National Change of Address). We will return the updated NCOA records and the non-mailable records so you can update your database. Postage is not included.

Variable Data Addressing and mailing with your permit will use your indicia and mail from the post office where you hold your permit. We will ship this mailing to you, along with all necessary paperwork, to mail at your local post office. List Processing includes CASS Certification, deletion of duplicates upon request, checking for non-deliverable mail, and NCOA. We will return the updated NCOA records and the non-mailable records so you can update your database. Postage is not included.

Full Mailing Services takes care of everything from printing names and addresses, processing the list, and delivering them to our local post office. List processing includes CASS Certification (Coding Accuracy Support System), deletion of duplicates upon request, checking for non-deliverable mail, and NCOA (National Change of Address). We will return the updated NCOA records and the non-mailable records so you may update your database. Postage is not included.

For Full Mailing Services orders:

  • Choose “First Class Mail” when content is time sensitive. Once the order is dropped off at the post office, First Class will typically be delivered in 2 to 5 days in most cases, however, Alaska, Hawaii Puerto Rico, and Guam could take longer.
  • Choose “Standard Mail” when you have at least 200 pieces and the content is not time sensitive. Though this type of bulk mailing is less expensive, the USPS processes it on a “time available” basis and there is no guaranteed delivery time. Once the order is delivered to the post office, local Standard Mail is typically delivered in 4 to 14 days. If a piece is undeliverable, it will not be returned and will go directly into the USPS recycling bin.
  • The delivery times listed above are based on USPS estimates once your mail has been delivered to the post office. Please account for the time to process and print your order when trying to determine when your mail will be delivered to its recipients.

Important Details

All mailing delivery dates are estimates, not guarantees. Smartpress.com’s responsibility is limited to preparing your mailing and completing delivery to the U.S. Postal Service (“USPS”). Smartpress.com’s responsibility ends when the job is delivered to the Chanhassen MN post office. In no event shall Smartpress.com be liable for USPS performance failures or delivery delays.

Smartpress.com will rectify printing and mailing errors only to the extent of re-mailing a correction or corrected job as soon as possible. In no case is Smartpress.com liable for loss of business, incidental or consequential damages, or costs in excess of billing for services related to the specific job.

The customer will defend and hold Smartpress.com harmless in any suit or court action brought against Smartpress.com or The Bernard Group by others for alleged damages, costs, or expenses (including reasonable attorney’s fees).

They will also defend and hold Smartpress.com harmless in any liabilities or losses resulting from circumstances where Smartpress.com (acting as the customer’s agent), uses copy, photographs, or illustrations that are believed by others to be degrading, libelous, or harmful to their reputations, images, or standing in the community, as well as an infringement on a trademark, trade name, service mark, or copyright belonging to others.  The customer will defend and hold Smartpress.com harmless in a suit or court action brought against Smartpress.com for actions of the customer’s employees which may occur as a result of any mailing.

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